For UK care homes & domiciliary agencies
Staff compliance tracking that survives a CQC inspection
CareTrack shows who is compliant, who is expiring soon and who is overdue across every one of your sites — with owner and manager access built in.
It replaces the spreadsheet chaos, so you can walk into inspection day with peace of mind instead of a pile of paper files.
Why CareTrack?
CareTrack is built for small and medium UK care homes and domiciliary care agencies — the teams still juggling spreadsheets, wall calendars and paper files to keep track of staff compliance. It's made for busy managers, not IT departments.
Our promise is simple: you'll never miss a DBS renewal, a training expiry or a supervision again. When the inspector walks in, you're already ready.
How it works
Three simple steps — most homes are set up the same afternoon they sign up.
- 1
Add your staff and sites
Set up your team and locations in minutes — no IT help needed.
- 2
Upload certificates — CareTrack tracks the dates
Add a certificate and CareTrack reads it, then records the completion and renewal dates for you.
- 3
Get reminders before anything lapses
You and your managers are reminded at 60, 30 and 14 days before anything expires.
Everything you need for inspection day
One compliance view
DBS checks, mandatory training, certifications, supervisions and appraisals in a single dashboard.
Nothing lapses
Overdue and expiring-soon flags with an action list ordered by due date.
Multi-site ready
Owners see every location. Managers only see the sites they are responsible for.
Inspection ready
Export a CSV evidence pack for CQC in one click, any time.
Roles that match how care teams actually work
- Admin / owner — full access across every location, manages sites and who can see what.
- Manager — manages staff records for their assigned site or sites only.
Staff self-service access is planned for a later phase.
What we hear from care managers
The themes that come up again and again when we talk to the people running care teams.
Finally, one place to see who's compliant and who isn't.
No more panicking before an inspection.
Reminders mean nothing slips through the cracks.
Ready to stop worrying about compliance gaps?
Join CareTrack today and know exactly where every member of your team stands — long before the inspector asks.
- Data encrypted & secure
- UK-hosted data
- CQC evidence exports